Artists Soar
10 Tips to Keep Your Electronic Files Organized

10 Tips to Keep Your Electronic Files Organized

January 19, 2022

Jules, Rachel, and Stephanie discuss how to organize your electronic files - why it is needed and some ideas....get a pen and paper for this one!

Key talking points: 

  • Organizing our electronic files is also a BIG topic of organization/reorganization. 

    • Jules uses OneDrive
    • Rachel uses iDrive
    • Stephanie uses Google Drive, iCloud, 
    • 3-2-1 rule is 3: Create one primary backup and two copies of your data. 2: Save your backups to two different types of media. 1: Keep at least one backup file offsite.

10 Tips to Keep Your Electronic Files Organized

During this conversation, we review and discuss the article "10 File Management Tips to Keep Your Electronic Files Organized" article by Susan Ward of "The Balance Small Business" website.  Be prepared to giggle at how nutty we are!

10. Backup your files regularly

  • 3-2-1 rule is 3: Create one primary backup and two copies of your data. 2: Save your backups to two different types of media. 1: Keep at least one backup file offsite.

9. Cull your files regularly - after Rachel explains what "cull" means - we discuss what files we can remove or archive files.  Artists - do not delete reference images. 

8. Order your files for your convenience. 

7. File as you go.  Name things properly and apply keywords (Adobe Bridge is a fabulous tool to use)

6. Be specific in your file naming.  Be sure to document HOW you are going to name your files.

5. Follow the naming conventions. Be sure to document HOW you are going to name your files.

4. Nest your folders (example: Artwork and subfolder Collection Title/Subject) - we start to nerd out a bit at this point :) 03_Marketing - 03a_Pitches, 03b_Instagram, etc...

3. Create Folders in a logical structure. 

  • Another example:

    • 2021_Pet Portrait

      • - Client Name_Pet Name

        • Reference Image
        • Finished Image
        • Social Media Images
    • 2021_People Portrait
      • Client Name_Subject Name

        • Reference Image
        • Finished Image
        • Social Media Images

2.  Make sure you document the structure that you will have in place.  Love the SOPs!

1. Use the default installation folder drive

Email us how many times you organize your studio and what do you use to organize your electronic files at hello@artistssoar.com 

Rise with us! On Artists Soar!

Resources Mentioned

iDrive

OneDrive

KeePass - manages all the password

SOP - Standard Operating Procedures, Positive Painter Art Business Members will have access to an advanced time management course that includes SOP templates and curriculum. 

Adobe Bridge for managing files and assigning keyword

Our Websites and Shops

Stephanie:  https://www.stephanieweaverartist.com/

https://www.etsy.com/shop/artfurpaws

 

Julie:  https://www.juliemstudios.com/

https://www.etsy.com/shop/peacockblueart

 

Rachel:  https://bubblybibbly.com/ 

https://www.etsy.com/shop/BBStudioShop 

https://www.etsy.com/shop/mothersrecipes

 

Got a Listener Question? 

Email us at: hello@artistssoar.com

 

How many times have you reorganized your studio?

How many times have you reorganized your studio?

January 12, 2022

Jules, Rachel, and Stephanie discuss how many times do you organize your studio?

A) one and done

B) At least 10 times in 5 years

C) More than I can remember

Key talking points: 

  • We notice we rearranged for three reasons: 

    • 1. overwhelm
    • 2. purge and refresh
    • 3. keep things at hands reach
  • Setting up your creative space when you travel
  • Organizing our electronic files is also a BIG topic of organization/reorganization. 
    • Jules uses OneDrive
    • Rachel uses iDrive
    • Stephanie uses Google Drive, iCloud, 
    • 3-2-1 rule is 3: Create one primary backup and two copies of your data. 2: Save your backups to two different types of media. 1: Keep at least one backup file offsite.

 

Email us how many times you organize your studio and what do you use to organize your electronic files at hello@artistssoar.com 

Rise with us! On Artists Soar!

Resources Mentioned

iDrive

OneDrive

Our Websites and Shops

Stephanie:  https://www.stephanieweaverartist.com/

https://www.etsy.com/shop/artfurpaws

 

Julie:  https://www.juliemstudios.com/

https://www.etsy.com/shop/peacockblueart

 

Rachel:  https://bubblybibbly.com/ 

https://www.etsy.com/shop/BBStudioShop 

https://www.etsy.com/shop/mothersrecipes

 

Got a Listener Question? 

Email us at: hello@artistssoar.com

 

What to do when you have unrealistic expectation

What to do when you have unrealistic expectation

January 5, 2022

Jules, Rachel, and Stephanie discuss what we do when we have unrealistic expectations

Key talking points: 

  • Are we living in an age of "over-hypeness"? - YES!  
  • If it sounds too good to be true - it is.
  • Look for opinions from people you trust
  • Be you.  Know your audience, know that you are enough.
  • Know that the "success" stories are just 1% of the actual viewpoint.
  • Realize that your journey is not the same as someone else's.  And along with that,
  • Look at your competitors or people you love and see what they are doing or working for them and see if there is a technical aspect you can apply in YOUR voice.
  • Talk with people who are in the same boat as you.

How do you handle unrealistic expectations?  If you do the Roadmap of artwork progression project  or #positivepainter - share it with us,  email us at hello@artistssoar.com 

Rise with us! On Artists Soar!

Resources Mentioned

 

Our Websites and Shops

Stephanie:  https://www.stephanieweaverartist.com/

https://www.etsy.com/shop/artfurpaws

 

Julie:  https://www.juliemstudios.com/

https://www.etsy.com/shop/peacockblueart

 

Rachel:  https://bubblybibbly.com/ 

https://www.etsy.com/shop/BBStudioShop 

https://www.etsy.com/shop/mothersrecipes

 

Got a Listener Question? 

Email us at: hello@artistssoar.com

 

Listener Q&A
What are you doing or do to stay positive?

What are you doing or do to stay positive?

December 22, 2021

Jules, Rachel, and Stephanie discuss what we do to stay positive.

Key talking points: 

  • acknowledge the negative, ignoring it will cause it to fester
  • once you acknowledge the negative, then find the action that is needed to move forward
  • remove yourself from the negative people - even it is an email, delete it.
  • evaluate the painful situations to figure out the lessons that you are to learn to move forward.
  • set realistic expectations...you are not that person you are comparing yourself to. 
  • This is your journey.
  • It is ok to change your path.

What do we do to stay centered and positive:

  • do our hobbies, prayer, meditation, create a different atmosphere
  • be still, get grounded, get outside and be still, write down your negative thoughts and burn the papers (safely)
  • listen to Insight Timer to help reset your mindset
    • Do some positive affirmations
    • Write and keep notes of appreciation - "Sugar cubes"
  • Do a headstand

We'd love to hear what you do to stay positive,  email us at hello@artistssoar.com 

Rise with us! On Artists Soar!

Resources Mentioned

The previous episode with listener questions: Listener Q&A

Diversify your product offerings using Print on Demand

Insight time - marvelous app to help you meditate 

To aid your efforts in doing a headstand - Check out Feet Up

Our Websites and Shops

Stephanie:  https://www.stephanieweaverartist.com/

https://www.etsy.com/shop/artfurpaws

 

Julie:  https://www.juliemstudios.com/

https://www.etsy.com/shop/peacockblueart

 

Rachel:  https://bubblybibbly.com/ 

https://www.etsy.com/shop/BBStudioShop 

https://www.etsy.com/shop/mothersrecipes

 

Got a Listener Question? 

Email us at: hello@artistssoar.com

 

Jules McCullough‘s name and the troubles with it, how do you protect your family while promoting your business

Jules McCullough‘s name and the troubles with it, how do you protect your family while promoting your business

December 15, 2021

Jules, Rachel, and Stephanie discuss the difficulty involved in creating your brand - especially if you have a name that is already taken by someone else or you have a stalker...

Tips: 

  • Make sure you Google your name
  • With Etsy you want your name to be SEO based
  • Add a QR code to your business card
  • If you are worried about your security - choose a name that isn't related to your name.
  • On Facebook, you can segment your personal profile page to share with just them.

What is your name?  Share with us your story of how you came up with your name.  Email us at hello@artistssoar.com 

Rise with us! On Artists Soar!

Resources Mentioned

 

Our Websites and Shops

Stephanie:  https://www.stephanieweaverartist.com/

https://www.etsy.com/shop/artfurpaws

 

Julie:  https://www.juliemstudios.com/

https://www.etsy.com/shop/peacockblueart

 

Rachel:  https://bubblybibbly.com/ 

https://www.etsy.com/shop/BBStudioShop 

https://www.etsy.com/shop/mothersrecipes

 

Got a Listener Question? 

Email us at: hello@artistssoar.com

 

Email Marketing for Artists: How often should you be contacting your patrons?

Email Marketing for Artists: How often should you be contacting your patrons?

December 8, 2021

Jules, Rachel, and Stephanie discuss how often you should be contacting your patrons - what is the proper number of emails to introduce your product, yourself, etc.

Ideas

  • Segment your email list and send the information the audience requested.
  • Document your email sequence (Stephanie uses Canva)
  • Marketing experts say it takes 7-12 touches to make a sale.
  • Save the emails that make you want to click as reference emails in the future.
  • Check your email 1 - 2 times a day.
  • Have a customer appreciation week/month. - Check out Jules Advent Calendar (available for the month of December 2021)

What is your opinion on how many emails are too much?  Email us at hello@artistssoar.com 

Rise with us! On Artists Soar!

Resources Mentioned

Canva

Advent Calendar on Jules McCullough's website - get freebies and gifts from Jules.

Mailchimp - an email provider that Rachel uses

Holiday Planning Guide Email Swipe Files

Our Websites and Shops

Stephanie:  https://www.stephanieweaverartist.com/

https://www.etsy.com/shop/artfurpaws

 

Julie:  https://www.juliemstudios.com/

https://www.etsy.com/shop/peacockblueart

 

Rachel:  https://bubblybibbly.com/ 

https://www.etsy.com/shop/BBStudioShop 

https://www.etsy.com/shop/mothersrecipes

 

Got a Listener Question? 

Email us at: hello@artistssoar.com

 

Good Idea or Bad Idea?  Artwork for Exchange, Barter, or a Friend…

Good Idea or Bad Idea? Artwork for Exchange, Barter, or a Friend…

December 1, 2021

Jules, Rachel, and Stephanie discuss lessons learned with doing business with friends and relatives..

Jules and Rachel created a website for a friend...that went south real quick...

Stephanie created a commission for a friend and the friend took advantage and Stephanie took a hard stance of being done...

Lessons learned:

  • Don't turn over the deliverable until you have payment
  • Always trust your gut!
  • Look for a win-win agreement
  • Know your limits
  • Outline every detail in writing

Red Flags to look for:

  • Your gut is questioning the situation
  • They request too many changes upfront or have too many "visions" of what it should be
  • The expectations change

Strategies to avoid the job:

  • Price yourself out of the job
  • Don't follow up

Do you have a story about working with a family member or friend?  Send us your story at hello@artistssoar.com

Rise with us! On Artists Soar!

Resources Mentioned

Max Emporium Cards

Art Pricing Calculator - price your right art

Commissions - 5 key questions to ask yourself before you start a commission and Sample Invoice.

Our Websites and Shops

Stephanie:  https://www.stephanieweaverartist.com/

https://www.etsy.com/shop/artfurpaws

 

Julie:  https://www.juliemstudios.com/

https://www.etsy.com/shop/peacockblueart

 

Rachel:  https://bubblybibbly.com/ 

https://www.etsy.com/shop/BBStudioShop 

https://www.etsy.com/shop/mothersrecipes

 

Got a Listener Question? 

Email us at: hello@artistssoar.com

 

How to use a sketch book or photoshop to develop ideas

How to use a sketch book or photoshop to develop ideas

November 19, 2021

Jules, Rachel, and Stephanie discuss how we come up with new ideas, vet those ideas...and this conversation evolved to a discussion about Adobe Photoshop because Jules uses Adobe Photoshop to take her art further. 

Jules' idea evolution is amazing!  Check out the resources so you can take her Adobe Photoshop course and see the artwork she created using the process she discusses. 

Rise with us! On Artists Soar

Resources Mentioned

Envato Market

Check out Jules Mcculloughs Folk Art Design

Jules McCullough's Adobe Photoshop Class on Skillshare

Other products that can be used in place of Adobe Photoshop to remove background: Canva, Adobe Elements, Apps on Phones, Gimp

Stephanie's Unicorn Series 

ShootPro24.com - Edit Photo Service Stephanie used for some of her social media images

Our Websites and Shops

Stephanie:  https://www.stephanieweaverartist.com/

https://www.etsy.com/shop/artfurpaws

 

Julie:  https://www.juliemstudios.com/

https://www.etsy.com/shop/peacockblueart

 

Rachel:  https://bubblybibbly.com/ 

https://www.etsy.com/shop/BBStudioShop 

https://www.etsy.com/shop/mothersrecipes

 

Got a Listener Question? 

Email us at: hello@artistssoar.com

 

Artists Bullying Artists

Artists Bullying Artists

November 18, 2021

Jules, Rachel, and Stephanie a change in their podcast due to an artist effectively cyberbullying us about our previous name "Art BS (business solutions)", after a bit of discussion among ourselves and our lawyer we came to a fabulous decision that is forward-thinking!  After all we are Avant-Garde girls of the art world! 

Join us in this podcast episode to learn why we decided to rebrand to Artists Soar!  

Rise with us! On Artists Soar

Resources Mentioned

Kiffanie Stahle - Attorney who specializes to help creatives.

Information about Cyberbullying - now your rights!

 

Stephanie:  https://www.stephanieweaverartist.com/

https://www.etsy.com/shop/artfurpaws

 

Julie:  https://www.juliemstudios.com/

https://www.etsy.com/shop/peacockblueart

 

Rachel:  https://bubblybibbly.com/ 

https://www.etsy.com/shop/BBStudioShop 

https://www.etsy.com/shop/mothersrecipes

 

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